Features
Everything a recruiting agency needs, in one place
Recruiting ATS covers the full search: from the first candidate you source to the fee you collect, with your client following along in their own portal.
Visual pipeline for every search
Each job has its own board. Drag candidates from stage to stage and see the whole search at a glance, or switch to a list view.
- Eight stages, from sourced to placed, on every job
- Drag and drop between stages
- Board and list views
- Share a candidate with the client from the pipeline
Candidate database
Every candidate your agency has ever worked with, searchable and shared across your team.
- Search by name, email, company or title
- Filter by owner, location, job, client, stage and date added
- Duplicate check by email, phone and LinkedIn profile
- Resumes and documents attached to each profile
Resume and job description parsing
Upload a resume and the candidate form fills itself in. Upload a job description and the job fields do the same.
- PDF, DOCX and TXT files
- Name, email, phone, LinkedIn, location, current title and company
- Skills, summary and education
- Rule-based extraction: no AI, nothing sent to third parties
Jobs with the commercial terms built in
Track each search with the details that matter to an agency, not just a job title.
- Status: open, active, on hold, filled, cancelled or lost
- Number of openings per job
- Fee as a percentage or a flat amount, in your currency
- Payment terms and guarantee period per job
Client portal
Invite your hiring clients to a portal where they review the candidates you share, comment, and follow each search. Free for your clients.
See how the client portal works- Invite-only access per client
- Clients see only the candidates you share
- Candidate salary stays hidden
- Comment threads shared between your team and theirs
Searches that come from your clients
Clients can open a new search in their portal, attach the job description and invite you. Accept it and the client, contact and job are created for you.
- Job description upload with parsing on the client side
- Accept or decline each request
- Client, contact and job created on accept
- No re-typing the brief
Clients and contacts
Keep the companies you recruit for and the people you talk to in the same system as your candidates.
- Recruiting and staff augmentation clients
- Default fee, payment terms and guarantee per client
- Contacts with title, email, phone and LinkedIn
- A primary contact for each client
Placements and fees
Record every placement and know what you're owed and when.
- One-time fees (percentage or flat) and monthly staff augmentation fees
- Payment due date and guarantee expiry calculated for you
- Invoice status: draft, sent or paid
- Alerts for overdue payments, expiring guarantees and upcoming start dates
Interviews and calendar
Schedule interviews from the candidate or the pipeline and keep them in one calendar with your placements and events.
- Shared calendar with interviews, events and placement dates
- Optional Google Calendar (with Meet link) or Outlook (with Teams link)
- Invitations emailed to the candidate and client contacts
- Interview feedback with a 1 to 5 rating
Notes, @mentions and notifications
Talk about candidates where the work happens instead of in side chats.
- Threads on candidates, jobs and submissions
- Separate internal and shared-with-client threads
- @mention a teammate to notify them in the app and by email
- Notification bell for everything that needs you
Team roles and permissions
Give each recruiter what they need and keep the rest in the admins' hands.
- Admin and User roles
- Users see the jobs they're assigned to; admins see all of them
- Billing and deletions are admin-only
- Invite teammates by email
Dashboard and recruiter performance
See what's moving this week and how each recruiter is doing.
- Key numbers and a 14-day activity chart
- Recent submissions and activity
- Recruiter performance for admins: submissions, interviews, offers and placements
- Period-over-period comparison
Import and export
Bring your data from spreadsheets or another ATS, and take it with you when you want.
- Import from CSV, TSV, Excel, JSON and ZIP files
- Candidates, clients, jobs and pipeline rows, with column mapping
- Export candidates, jobs, clients and contacts to CSV
- Export everything or only the rows you select
Security basics, done properly
Your data is separated by agency and protected by the essentials.
- Each agency's data is isolated from every other agency
- Sign in with email and password or with Google
- Automatic sign-out after 30 minutes of inactivity
- Documents stored privately, never on public links
See it with your own searches
Import a few candidates, open a job and invite a client to the portal.
7-day free trial · No credit card required